Radiology Clinical Research Imaging Core (RCRIC)

Location and Hours of Operation

RCRIC is based within the Department of Radiology on Seattle Children's main campus.

Hours are Monday through Friday from 8 a.m. to 5 p.m.  

Overview

The Radiology Clinical Research Imaging Core (RCRIC) provides Seattle Children's investigators and extramural study teams with support for research data collection, image processing, and image transfer for modalities including: 

  • Digital and slot-scanning x-ray (XRAY)
  • Dual-energy x-ray absorptiometry (DEXA)
  • Ultrasound (diagnostic and elastrography)(US)
  • Single- and dual-energy computed tomography (CT)
  • 1.5 and 3T magnetic resonance imaging (MRI/MRS/DTI/fMRI/elastography)(MRI)
  • Nuclear medicine (PET/CT and SPECT/CT)
  • Interventional procedures (IR)

 

Service Requests

The four main categories of work performed by RCRIC are listed below. Note: Image Copying and Study Setup require a budget number (LAN) prior to submission.

  • Research Image Copying – This service has migrated to AMBRA. There is a new request process for intake starting with a service-now ticket here -- https://schprod.service-now.com/it/?id=sc_cat_item&sys_id=6f1417ea1bc4c490af1499f4bd4bcb45
  • Study Setup (post-award) -  study setup, protocol optimization, workflow oversight
  • Radiation Safety Review - for studies where radiation containing modalities are used for research (charged to study budget).  Requires current study protocol and consent forms for submission. Note: since Oct 2020, studies using simple x-ray or DEXA scans do NOT need radiation aprpoval.
  • 3D Modeling, Data Activities, a la cart personnel time - Surface/structure reconstruction, volume rendering, image analytic processing, atypical work

 

FREQUENTLY ASKED QUESTIONS

General

Do I need to fill out an iLab service request for a quick question?  No! Please just send an email to radiologyresearch@seattlechildrens.org w/ CONSULT in the subject line.

What if I need a price for a research scan for grant submission?

We can give a rough guide, for formal pricing please contact CRBA support services-->Center Business Operations (select your specific center)  The more detail you have is better. This often means having a protocol document and full imaging manual (if available).

Do I need a budget number (LAN) to request services?

For using AMBRA and funded study setup, a budget LAN number is required. There is currently no charge for Radiation Safety Review. 

 

Radiation Safety Review

How do I know that my study requires Radiation Safety review?

If your study is going to include a radiation-containing modality (CT, PET, SPECT) and the imaging is going to be performed for research you likely need radiation safety review. For other radiation containing limited radiation exams (x-ray, DEXA) it is not needed. Contact Radiation Safety Officer John Metyko (john.metyko@seattlechildrens.org) if you have questions. Once confirmed you need review, back and forth communication and document delivery (signed radiation safety review letter) is uploaded in to your iLab project.

When should I submit Radiation Safety?

What is most critical is having a current protocol describing the type and number of radiation exams and consent form with language describing what procedures will be performed and risk. If you need boilerplate languages, email john.metyko@seattlechildrens.org.

How long does Radiation Safety review take?

Most requests take two to three weeks for review. The exception is nuclear medicine studies which can take up to four weeks depending on if atypical ligands are used.

 

Image Copying

What are the different types of image ordering? Are they priced differently? What is the turn-around time?

All services have migrated to AMBRA, a drop-box like sharing service that facilitates study team image sharing and review, and multi-site users. A 5$ charge is billed each month for new exams deposited into AMBRA storage. Unfortunately, it is not easy to remove mistaken uploads from billing except in specific cases since we get an accounting of bulk uploads each month. Please email RadiologyResearch@seattlechildrens.org if you have questions.

The basic steps for setup are as follows:

  1. When your project has IRB approval and a LAN, you will input a ServiceNow ticket: https://schprod.service-now.com/it/?id=sc_cat_item&sys_id=6f1417ea1bc4c490af1499f4bd4bcb45. These can be pending but no transfers should be made until IRB approval is acquired. The ticket captures relevant information about your study team needing access, modalities needed, image anonymization requirements, and end-destination details.
  2. This request is routed to Radiology IT for your study to be added to the gateway (that routes data from SCH images storage to AMBRA) and listed SCH users to be added to the active directory (AD) group that provides use of a VDI version of INFNITT (to push images into your project).
  3. Your project request routes to AMBRA
  4. The AMBRA team sets up your project by reaching out to the main study contact to operationalize anonymization and final routing details*, then provide instructions/training for the team. 
  5. Questions as neede for AMBRA can be entered 24/7, for specific SCH issues, please email RadiologyResearch@seattlechildrens.org

*Depending on your end-destination, images can either reside in AMBRA as a repository, can be manually or automatically routed as digital archives to an end destination (e.g. central review site), or could be downloaded and burned to media at the local user’s computer. This latter step requires checking to see whether your local machine has a CD/DVD-writer. If needed but your workstation does not have one, adding a unit is straightforward and can either be external or internally configured. Depending on what is being burned, DVD’s may be preferable owing to their greater capacity (4.7GB vs 650MB of a CD) ensuring that most jobs can fit on a single piece of media.

What defines an exam for image copying?

An exam includes all of the images collected for a modality encounter. For example, a patient has a CT and MRI of the head on 1/1/2011. An exam copy request would equal two image copy events, one for the CT and one for the MRI.

What about raw data?

Though CD/DVD burning is not a preferred method for research image transfer, it is still performed in some cases.  The most common time is when a study wants the raw DEXA data (P-files) which do not go to the Radiology archive  Please email RadiologyResearch@seattlechildrens.org if you have a specific question.

These studies are charged at the rate of 16$/exam.

 

 

Study Set Up

When do I submit my study setup information into iLab?

Submit your study setup information in iLab as soon as your study is funded or contract approved and a LAN received.

How do I know what category my study is?

Studies fall into one of three levels with corresponding startup fees. The fee covers all prep and study logistics related to imaging to ensure we have the technology and processes in place for research imaging to proceed. Rates are based on modality and complexity. 

Standalone study set up rates:

  • Level 1: DX, DEXA, Simple US Fee: $1000
  • Level 2: Complex US, CT, nuclear medicine (SPECT/PET), Fee: $2000
  • Level 3: IR, MRI, multiple modality studies, Fee: $3000

 

Exam Information

Exams are priced in the following way. The study protocols are reviewed by the modality supervisor and Radiology section head. If there is a clinical exam that is close to the desired research exam, that will be the exam utilized as a guide, with your specific parameters (as needed) integrated. For situations where there is no clinical exam that is similar, an exam equivalent in resources will be used for budgeting/billing. For research studies where there is a research add-on to a clinical exam, these are most often setup as an incremental time charge (e.g. the clinical exam is an MR brain, the research procedures desired are two spectroscopy sequences totaling 10 minutes). A pre-built RSH +10 minute MRI exam charge is employed. These details will be discussed during the initial budget development process.

 

Additional Personnel Costs

Some industry studies require training of Radiology personnel for allow study initiation. Some studies have additional requirements related to raw data copying.  Estimates will be provided at study start up depending on study needs.

 

Radiology technologist

Study-related activities that are outside of standard duties (e.g., sponsor requirements for phantoms, extensive technologist certification/training, maintenance and/or submission of monitor reports or workbooks, offsite meetings with sponsor representatives). When these requirements are identified in the protocol or in early communication with sponsors, estimated expenses will be incorporated into the study budget at the outset.

Hourly rate: $65

 

Physicist

Study-related phantom testing, creating custom acquisition, analyses or data-manipulation, protocol optimization that may be non-standard and time-intensive, and/or study-related analysis software or oversight of minor equipment installation.

Hourly rate: $85

 

Rate Adjustments

RCRIC support charges are reviewed yearly, with rate adjustments made as appropriate. Please note that all charges for imaging exams are subject to coding and billing regulatory requirements, Seattle Children's pricing changes and other revisions depending on workflow/resource utilization.

 

 

 

Contacts

Name Role Phone Email Location
RCRIC Staff

 

 
radiologyresearch@seattlechildrens.org