Radiology Clinical Research Imaging Core (RCRIC)

Location and Hours of Operation

RCRIC is based within the Department of Radiology on Seattle Children's main campus.

Hours are Monday through Friday from 8 a.m. to 5 p.m.  

Overview

The Radiology Clinical Research Imaging Core (RCRIC) provides Seattle Children's investigators and extramural study teams with support for research data collection, image processing, and data storage for radiological modalities including: 

  • Digital and slot-scanning x-ray (XRAY)
  • Dual-energy x-ray absorptiometry (DEXA)
  • Ultrasound (diagnostic and elastrography)(US)
  • Single- and dual-energy computed tomography (CT)
  • 1.5 and 3T magnetic resonance imaging (MRI/MRS/DTI/fMRI/elastography)(MRI)
  • Nuclear medicine (PET/CT and SPECT/CT)
  • Interventional procedures (IR)

 

Service Requests

The four main categories of work performed by RCRIC are listed below. More detail on each is below. Note: Image Copying and Study Setup require a budget number (LAN) prior to submission.

  • Research Image Copying – This service has migrated to AMBRA. There is a new request for intake starting with a service-now ticket.
  • Study Setup (post-award) - full study setup for data-collection 
  • Radiation Safety Review - for research procedures requiring radiation (study protocol and consent forms required)
  • 3D Modeling, Data Activities - Surface/structure reconstruction, volume rendering, image analytic processing

 

FREQUENTLY ASKED QUESTIONS

General

Do I need to fill out an iLab service request for a quick question? No! Please send an email to radiologyresearch@seattlechildrens.org w/ CONSULT in the subject line.

 

What if I need a price for a research scan for grant submission?

For exam pricing, please contact CRBA support services-->http://child.seattlechildrens.org/Research/Center_Support_Services/Office_of_Sponsored_Research/Grant_Submissions.aspx  The more detail you have is better. This often means having a protocol document and imaging manual.

 

Do I need a budget number (LAN) to request services?

For image copying and formal study setup, a budget LAN number is required. There is currently no charge for Radiation Safety Review. 

 

Radiation Safety Review

How do I know that my study requires Radiation Safety review?

If your study is going to include a radiation-containing modality (x-ray, CT, PET, SPECT, DEXA), you might need a radiation safety review. 

 

When should I submit Radiation Safety?

Please an email to the radiation safety officer (John Metyko, john.metyko@seattlechildrens.org) and radiologyresearch@seattlechildrens.org along with current protocol and consent form.

 

How long does Radiation Safety review take?

Most requests take two to three weeks for review. The exception is nuclear medicine studies which can take up to four weeks. 

 

Image Copying

What are the different types of image ordering? Are they priced differently? What is the turn around time for image ordering?

All services have migrated to AMBRA, except for unique requests. The basic steps are as follows:

Request to be added to the AMBRA group. Please submit this redcap document (link here) that requires study information, user email addresses, and protocol information. AMBRA will then set up your study in terms of meta-data, images transfer, users, and anonymization. A 5$ charge is billed each month for new exams deposited into AMBRA storage.

What defines an exam for image copying?

An exam includes all of the images collected for a modality encounter. For example, a patient has a CT and MRI of the head on 1/1/2011. An exam copy request would equal two image copy events, one for the CT and one for the MRI.

 

Study Set Up

When do I submit my study setup information into iLab?

Submit your study setup information in iLab as soon as your study is funded or contract approved and a LAN received.

How do I know what category my study is?

Studies fall into one of three levels with corresponding startup fees. The fee covers all prep and study logistics related to imaging to ensure we have the technology and processes in place for research imaging to proceed. Rates are based on modality and complexity. 

Standalone study set up rates:

  • Level 1: DX, Simple US Fee: $1000
  • Level 2: Complex US, CT, nuclear medicine (SPECT/PET), Fee: $2000
  • Level 3: IR, MRI, multiple modality studies, Fee: $3000

 

Additional Personnel Costs

Some industry studies require training of Radiology personnel for allow study initiation. Some studies have additional requirements related to raw data copying.  Estimates will be provided at study start up depending on study needs.

 

Radiology technologist

Study-related activities that are outside of standard duties (e.g., sponsor requirements for phantoms, extensive technologist certification/training, maintenance and/or submission of monitor reports or workbooks, offsite meetings with sponsor representatives). When these requirements are identified in the protocol or in early communication with sponsors, estimated expenses will be incorporated into the study budget at the outset.

Hourly rate: $65

 

Physicist

Study-related phantom testing, creating custom acquisition, analyses or data-manipulation, protocol optimization that may be non-standard and time-intensive, and/or study-related analysis software or oversight of minor equipment installation.

Hourly rate: $85

 

Rate Adjustments

RCRIC support charges are reviewed yearly, with rate adjustments made as appropriate. Please note that all charges for imaging exams are subject to coding and billing regulatory requirements, Seattle Children's pricing changes and other revisions depending on workflow/resource utilization.

 

Contacts

Name Role Phone Email Location
RCRIC Staff

 

 
radiologyresearch@seattlechildrens.org